Contractia provides professional contract administration services for contractors and commercial businesses across construction, mining, and oil & gas. We handle the ongoing commercial management of your contracts so nothing slips through the cracks.
A signed contract doesn’t protect you, proper management of it does. Obligations, deadlines, variations, documentation. Each one needs active attention throughout the life of a project, and getting any of it wrong can be costly.
Contract administration is the active management of a contract once it has been signed. It covers the tracking of obligations, management of documentation, issuing of notices on time and oversight of progress claims. Both parties must meet their contractual commitments throughout the life of the project.
Many businesses assume that having a signed contract in place is sufficient. It is not. Even a well drafted agreement can break down without proper administration behind it.
Notices are missed. Variations go undocumented. Payment schedules fall behind. By the time these issues surface, a dispute is already forming.
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Whether you’re preparing for your next tender opportunity, seeking to optimise your procurement function, or looking to build internal capability, we’re here to help you succeed.
Contractia’s contract administration service covers the full scope of commercial oversight from contract execution through to project close-out. Here’s what that looks like in practice.
Before anything else, we review the executed contract in detail and map out every obligation – yours and the other party’s.
Accurate, organised documentation is the foundation of good contract administration.
Scope changes happen on almost every project. Without a proper process for capturing, pricing, and approving variations, contractors routinely complete additional work without being paid for it.
Many standard Australian construction contracts including AS 4000, AS 4300, and NEC-based agreements contain strict requirements around the timing and format of contractual notices.
We support the preparation and review of progress claims in line with your contract terms and the relevant Security of Payment (SOP) Act legislation.
At project completion, there’s still significant commercial work to be done.
Poor contract administration rarely causes problems immediately. The consequences tend to surface months into a project.
A missed notice invalidates a time extension claim. Undocumented variations eat into your margin. A payment dispute escalates because neither party has the records to support their position
Construction contract administration is one of the most technically demanding areas of commercial contract management.
Mining contracts involve some of the most commercially complex procurement environments in Australia remote supply chains, long-lead equipment procurement, specialist subcontractors, and high-value agreements where the consequences of poor administration are significant.
Oil and gas contracts, particularly EPC and EPCM structures are among the most commercially complex agreements in the industry.
Contractia occupies a specific and valuable position: we’re not lawyers, and we’re not generalist project managers.
Contract management refers to the broader commercial relationship between parties throughout a contract’s life including strategy, relationship management, and performance oversight. Contract administration is the operational, day-to-day execution of that contract issuing notices, managing documentation, tracking obligations, processing variations, and overseeing progress claims.
Lawyers are essential when a dispute has escalated to formal legal proceedings but the role of contract administration is to prevent disputes from reaching that point. If you’re already in a formal dispute, our contract dispute resolution support can help assess your options before you engage legal representation.
Cost depends on the complexity of the contract, the number of agreements in play, and the level of ongoing oversight required. Contractia typically works on a monthly retainer basis, which provides continuous oversight at a predictable cost.
Yes. Contractia regularly steps into projects mid-stream, often when a client has identified that contract administration hasn’t been properly managed and wants to establish proper oversight going forward.
We work with a wide range of commercial contracts common to the Australian construction, mining, and oil & gas sectors, including AS 4000, AS 4300, ABIC, NEC, EPC, and EPCM contract structures, as well as bespoke head contracts and subcontractor agreements.
